Notice of Annual General Meeting 2016

Click here to download the Notice of AGM and proposed motions to be tabled, in PDF format

Click here to download the Nomination Form, in PDF format


6th July 2016

NOTICE OF 35th ANNUAL GENERAL MEETING

Notice is hereby given in terms of Rule 4(a) of the OBU Rules that the 35th Annual General Meeting (AGM) of the S. Thomas’ Preparatory School Old Boys’ Union (OBU) will be held on Friday 29th July, 2016 at 6.30 PM in the School Hall followed by the traditional Headmaster’s Dinner. All duly enrolled members (please bring your membership card/number) are invited.

AGENDA

1. Notice convening the meeting
2. Excuses
3. Two minutes’ silence in remembrance of old boys who have passed on since the 34th AGM of 5th June, 2015
4. Address by the President
5. Adoption of Minutes of the 34th Annual General Meeting
6. Matters arising from the Minutes
7. Presentation of the Report of the activities of the Union by the Honorary Secretary
8. Adoption of the audited Statement of Accounts for the financial period 1st July, 2015 to 31st March, 2016
9. Adoption of Amendments to Rules of the S. Thomas’ Preparatory School Old Boys’ Union (See website of the OBU www.prepobu.lk for the Resolution)
10. Election of Office Bearers for the year 2016/2017
  i) Three Honorary Vice Presidents
  ii) Honorary (a) General Secretary & (b) Assistant Secretary
  iii) Honorary (a) Treasurer & (b) Assistant Treasurer
  iv) Honorary Auditor
11. Election of twenty-four (24) Committee Members to represent the following age groups:
  GROUP YEARS AT SCHOOL NUMBER OF MEMBERS
  GROUP A 01-01-48 TO 31-12-57 3 MEMBERS
  GROUP B 01-01-58 TO 31-12-67 3 MEMBERS
  GROUP C 01-01-68 TO 31-12-77 3 MEMBERS
  GROUP D 01-01-78 TO 31-12-87 3 MEMBERS
  GROUP E 01-01-88 TO 31-12-97 3 MEMBERS
  GROUP F 01-01-98 TO 31-12-07 3 MEMBERS
  GROUP G 01-01-08 TO DATE 3 MEMBERS
12. Any business of which due notice has been given
13. Announcements
14. School Song

PLEASE NOTE THE FOLLOWING:

A. Rule 5(a) - Nominations of members seeking election to the posts set out in Rules 5(a)(ii), 5(a)(iii)(a), 5(a)(iii)(b), 5(a)(iv)(a), 5(a)(iv)(b) and 5(c) should reach the Honorary Secretary under sealed cover to S. THOMAS’ PREPARATORY SCHOOL OLD BOYS’ UNION, No. 98, Steuart Place, Colombo 03 no later than 12 PM of Friday 15th July, 2016 and must include the candidate’s name in full, OBU membership number, position nominated to, consent to fill the position nominated to, names, signatures and OBU membership numbers of the OBU member proposing and seconding (See website of the OBU www.prepobu.lk for a Specimen).

B. Rule 4(c) – Notice of any motions to be tabled must be by due notice given which should reach the Honorary Secretary under sealed cover to S. THOMAS’ PREPARATORY SCHOOL OLD BOYS’ UNION, No. 98, Steuart Place, Colombo 03 no later than no later than 12 PM on Friday 8th July, 2016.

C. Headmaster’s Dinner – Members wishing to attend the Headmaster’s Dinner following the AGM must confirm their attendance at the School Office (0112-323976) no later than 1.30 PM of Friday 22nd July, 2016. Customarily, for catering purposes, only those with confirmed attendance will be invited to dinner.

Kishan de Silva
ACTING SECRETARY

“…The Lord is my Shepherd…”

Posted on: 06-07-2016