Notice of Annual General Meeting 2017

Click here to download the Notice of AGM and proposed motions to be tabled, in PDF format

Click here to download the Resolution, in PDF format


5th June 2017

NOTICE OF 36th ANNUAL GENERAL MEETING

Notice is hereby given in terms of Rule 4(a) of the OBU Rules that the 36th Annual General Meeting (AGM) of the S. Thomas’ Preparatory School Old Boys’ Union (OBU) will be held on Friday 7th July, 2017 at 6.30 PM in the School Hall followed by the traditional Headmaster’s Dinner. All duly enrolled members (please bring your membership card/number) are invited.

AGENDA

1. Notice convening the meeting
2. Excuses
3. Two minutes’ silence in remembrance of old boys who have passed on since the 35th AGM of 29th July, 2016
4. Address by the President, Revd. Dushantha Rodrigo
5. Adoption of Minutes of the 35th Annual General Meeting
6. Matters arising from the Minutes
7. Presentation of the Report of the activities of the Union by the Honorary Secretary
8. Adoption of the audited Statement of Accounts for the financial period 1st April, 2016 to 31st March, 2017
9. Adoption of Amendments to the Rules of the S. Thomas’ Preparatory School Old Boys’ Union (See website of the OBU www.prepobu.lk for the Resolution)
10. Election of Office Bearers for the year 2017/2018
i) Three Honorary Vice Presidents
ii) Honorary (a) General Secretary & (b) Assistant Secretary
iii) Honorary (a) Treasurer & (b) Assistant Treasurer
iv) Honorary Auditor
11. Election of Committee Members to represent the following age groups:

GROUP YEARS AT SCHOOL NUMBER OF MEMBERS
GROUP A 01-01-48 TO 31-12-57 3 MEMBERS
GROUP B 01-01-58 TO 31-12-67 3 MEMBERS
GROUP C 01-01-68 TO 31-12-77 3 MEMBERS
GROUP D 01-01-78 TO 31-12-87 3 MEMBERS
GROUP E 01-01-88 TO 31-12-97 3 MEMBERS
GROUP F 01-01-98 TO 31-12-07 3 MEMBERS
GROUP G 01-01-08 TO DATE 3 MEMBERS

12. Any business of which due notice has been given
13. Announcements
14. School Song

PLEASE NOTE THE FOLLOWING:

A. Rule 5(a) - Nominations of members seeking election to the posts set out in Rules 5(a)(ii), 5(a)(iii)(a), 5(a)(iii)(b), 5(a)(iv)(a), 5(a)(iv)(b) and 5(c) should reach the Honorary Secretary under sealed cover to S. THOMAS’ PREPARATORY SCHOOL OLD BOYS’ UNION, No. 98, Steuart Place, Colombo 03 no later than 12 noon of Friday 23rd June, 2017 and must include the candidate’s name in full, OBU membership number, position nominated to, consent to fill the position nominated to, names, signatures and OBU membership numbers of the OBU member proposing and seconding and current contact details (See website of the OBU www.prepobu.lk for a Specimen).

B. Rule 5(b):

No member shall be eligible for nomination or to be elected:

i. as a Vice-President, Honorary General Secretary, Honorary Assistant Secretary, Honorary Treasurer and Honorary Assistant Treasurer unless he has been a member of the Union for over ten (10) years;

ii. as a Vice-President, Honorary General Secretary, Honorary Assistant Secretary, Honorary Treasurer and Honorary Assistant Treasurer if such member has previously served five (5) consecutive terms in the same post;

iii. as Treasurer unless he possesses a recognised qualification in the field of accounting.

C. Rule 4(c) – Notice of any motions to be tabled must be by due notice given which should reach the Honorary Secretary under sealed cover to S. THOMAS’ PREPARATORY SCHOOL OLD BOYS’ UNION, No. 98, Steuart Place, Colombo 03 no later than no later than 12 noon on Friday 16th June, 2017.

D. Headmaster’s Dinner – Members wishing to attend the Headmaster’s Dinner following the AGM must confirm their attendance at the School Office (0112-323976) no later than 1.30 PM of Friday 30th June, 2017. Customarily, for catering purposes, only those with confirmed attendance will be invited to dinner.


Kishan de Silva
SECRETARY

"…The Lord is my Shepherd…"

Posted on: 16-06-2017